How Word, Excel & PowerPoint in Microsoft Office Are Used to Support Various Work Environments

by Kevin Lee

Imagine trying to create a compelling slideshow presentation using Notepad, and you may realize how valuable PowerPoint can be. Microsoft Office apps, such as Excel, Word and PowerPoint, help people make and save money in multiple ways. If you think you don't need all three programs in your work environment, you may be right. On the other hand, Excel, Word and PowerPoint could turbocharge your productivity depending on your needs.

Graphics

If a company needs to create slideshows, charts or documents that contain graphics, they can do that using Excel, Word or PowerPoint. You could even use Word as a quick photo enhancer by pasting an image into a new document using formatting tools to make it sharper, brighter and more colorful. Save that image as a new graphics file or use it in a report or spreadsheet you’re working on. Organizations that need to present data can not only add pictures to worksheets but also create informative charts using Excel.

Slideshows and Pivot Tables

While static images are great for enhancing documents, moving images, shapes color and sound can help you convey your ideas in novel new ways. In the seven part series, “Story Telling in the Boardroom,” Microsoft, discusses basic design techniques that can help people using any PowerPoint version engage audiences using slides creatively. As Office products such as Excel become smarter, businesses find new ways to transform boring spreadsheets into colorful pivot tables or even interactive dashboards that resemble desktop applications.

Working in the Cloud

Later versions of Microsoft Office give people the ability to create and manage Excel, Word and PowerPoint from any location that has Internet access. Sales representatives, for instance, could use mobile devices to pull up spreadsheets they created while working in their home offices miles away. If you use one of these three Office apps, you can save documents online after signing up for a free Microsoft SkyDrive account. Businesses with people scattered around the country or world find SkyDrive storage useful because teams can share Office documents securely over the Web.

Tips

If you don’t manage data, create presentations or produce documents, you may not need an office suite. However, even if you don’t need to analyze sales data, you may find Excel useful for performing smaller tasks, such as keeping track of inventory or clients. While some organizations may need Word’s formatting, outlining and other advanced capabilities, you may find that WordPad satisfies all your word processing needs. Before purchasing Microsoft Office, you can test Excel, Word and PowerPoint by downloading a free Office trial version and exploring its features (link in Resources).

About the Author

After majoring in physics, Kevin Lee began writing professionally in 1989 when, as a software developer, he also created technical articles for the Johnson Space Center. Today this urban Texas cowboy continues to crank out high-quality software as well as non-technical articles covering a multitude of diverse topics ranging from gaming to current affairs.

Photo Credits

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